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Health Policy and Planning Advance Access published online on September 2, 2005
Health Policy and Planning, doi:10.1093/heapol/czi044
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© The Author 2005. Published by Oxford University Press in association with The London School of Hygiene and Tropical Medicine. All rights reserved.

Original Papers

Design and implementation of a health management information system in Malawi: issues, innovations and results

Chet N Chaulagai 1*, Christon M Moyo 2, Jaap Koot 3, Humphrey B M Moyo 2, Thokozani C Sambakunsi 2, Ferdinand M Khunga 2, and Patrick D Naphini 2

1 ETC Crystal, Leusden, The Netherlands,
2 Ministry of Health and Population, Lilongwe, Malawi
3 PHC Consultants, Amsterdam, The Netherlands

* To whom correspondence should be addressed.
Chet N Chaulagai, E-mail: chaulagaichet{at}yahoo.com


  Abstract

As in many developing countries, lack of reliable data and grossly inadequate appreciation and use of available information in planning and management of health services were two main weaknesses of the health information systems in Malawi. Malawi began strengthening its health management information system with an analysis of the strengths and weaknesses of existing information systems and sharing findings with all stakeholders. All were agreed on the need for reformation of various vertical programme-specific information systems into a comprehensive, integrated, decentralized and action-oriented simple system. As a first step towards conceptualization and design of the system, a minimum set of indicators was identified and a strategy was formulated for establishing a system in the country. The design focused only on the use of information in planning, management and improvement of quality and coverage of services. All health and support personnel were trained, employing a training of trainers cascade approach. Information management and use was incorporated into the pre-service training curriculum and the job description of all health workers and support personnel. Quarterly feedback, supportive supervision visits and annual reviews were institutionalized. Civil society organizations were involved in monitoring coverage of health services at local levels. A mid-term review of the achievements of the health information system judged it to be one of the best in Africa. For the first time in Malawi, the health sector has information by facility by month. Yet very little improvement has been noted in use of information in rationalizing decisions. The conclusion is that, no matter how good the design of an information system, it will not be effective unless there is internal desire, dedication and commitment of leadership to have an effective and efficient health service management system in the country.

Keywords: health management information system; health information management; Malawi.
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